Stack Officials will be the official referee scheduling platform for AYSO Section 5. If your region/area/tournament chooses to pay officials, the only approved way to do this for AYSO is through Stack Officials. Stack Officials will issue the payments through S*pay and take care of all tax documentation.
Each Area/Region/event that runs a tournament or season will need an assigned event admin and will need to provide their payment information for the per game costs and any referee payment. The following additional event admins must be on every event: Section Director, Section Systems Administrator, Section Referee Administrator, and Section Director of Referee Assessment. These required section level admins are here for oversight purposes and cannot be removed.
Each Area/Region/event will be invoiced separately by Stack for the games in their events. Failure to pay invoices will result in your events not being created in the platform. It is recommended that you set-up your invoices to be auto-paid with a Divvy card.
Setting up your season
To set up your season please visit the Stack Officials page on the Section 5 Website. There will be a link there to a google form to request your event to be created along with other information about Stack Officials, links to their supporting documents, and how to documents.
Stack Officials Cost
$1 per game that has a referee assignment is paid by the area/region/tournament responsible.
Referee Payment
Before you begin to pay your referees, you must receive approval from the section director.
You will set your area/region/tournament payment scale for each referee position. This is customizable by division and by position. In addition to the direct payment costs to pay referees the following fee structure also applies:
$10 per payment batch
$1.50 per referee paid in the batch
For example if in 1 batch you paid 50 different referees, the additional fees would be $10 +($1.50*50)= $85 in fees for that batch on top of the actual referee payments. You would have the choice of how often to batch payments, but this would need to be posted in your region’s payment policy (weekly, every 2 weeks, monthly).
It shall be the responsibility of the treasurer and referee administrator at the level of the playing circuit area/region/tournament to process the batch payment. Payment batches are subject to audit by the section auditor, treasurer, and referee administrator to ensure all policies are being followed. When paying referees, the referee check-in feature for stack officials should be turned on and referee admins should be verifying the members of the crew actually worked the match.
Each region that chooses to pay referees must post their payment scale and frequency for the season on the area/region/tournament website for transparency. All referee payments must be budgeted on a yearly basis and presented as part of the area/region/event budget with the overall budget.
Remember that when you begin to pay referees they fall under applicable child labor laws and minimum wage laws. Please ensure your payment policies include this. These vary from state to state so ensure you are knowledgeable on your local employment laws. In most states unless sports officiating has a granted exception, the minimum age to work is 14. Youth referees under 14 could still volunteer but they would either need to go into a non-paying role or non-paying division. The section systems admin can provide you with guidance on how to configure this in the system or you can manually zero out payments to them.
https://www.dol.gov/agencies/whd/state/child-labor